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ACCOUNTS RECEIVABLE


This Receipt screen allow collection of money from customers, to deposit into respective banks and finally adjust the invoice to update the customer outstanding status. You may sell in any currencies, receive payment in any currencies and finally to deposit into any-currency bank account.


Reports like Aging Summary or Details can be taken anytime - for either customers or suppliers.

ACCOUNTS PAYABLE


Similar to the receipts screen above, this one is for suppliers for update into the Payables module. Allows you to contra balances between customer & suppliers (in case they are the same entity), accept bank charges for money paid our or received in. Like receipts module, foreign exchange gain losses are automatically captured and posted to an appropriate gain loss account.

SALES ORDER & INVOICING


Sales Order allow you to book in customer order - you know the status of your order book at any time. When delivered, the order pending status will be updated and you can view from the Sales reports, which product, customer or delivery dates are due.


Invoice for services & inventory items; automatically update the GL debtors account and the respective customer ledger. Unlimited lines of items may be created, and with each line an unlimited number of additional details may be appended. This is an extremely flexible invoicing system.


Goods Return will update stocks back to your inventory while generating a Credit Note for your customers. With this the stock valuation will always be maintained transparently and accurately by SmartLedger. You may print the Credit Note too.






Take report of your Invoice Listing or even a Sales Analysis (like Top 10 Customers) easily after your entries are captured.


View your customers online - what they owe you, what their buying history, their contact info etc

PURCHASE ORDER MODULE


Raise a Purchase Order to your supplier, put a control mechanism on your purchases and track your pending status of what products, which suppliers and what delivery dates are you expecting for your shipments. Take away the guesswork amidst the many purchase orders you are issuing every day.


Enter a supplier invoice - and immediately recognize the A/c Payable component, the entry of stocks into inventory, and your GST input taxes. Easy to enter and get up to date reports on the fly.


Purchase return can now be handled easily - simply enter a credit note from your supplier (or a debit note to supplier) from this screen, and see you Payables go down while the stock is deducted from inventory. SmartLedger now introduce a burdenless way of handling returns (sales & purchase) to you! returns

 
   
SmartLedger (Premier Edition)
- Screen Shots

SYSTEMS


Allows unlimited number of companies to be created. Select company from here.


Login to SmartLedger. Depending on your security rights, after login you will see only the options allowed to you by the Administrator.


This is the Main Menu, allowing you access to the various modules, displaying only the screen options that you have rights to. Security is tight too; as the Administrator may still restrict you to "Add Only" or "Add-Modify" at the entry screens.

GENERAL LEDGER


This is the Journal Voucher screen. The interface is easy to follow; as if you were entering a manual journal voucher. Once the debits and credits are tallied up, save the transaction and print a copy of the journal voucher if necessary. Unlimited lines of journal transactions may be entered per voucher.


Cash book is easy to use too. Simply fill in the payment details (who, what when, why etc and you may also print this as a payment voucher) and then select the GL headings to charge the expense to. Once this transaction is saved, there will be a DR $200/- at the Transport Allowance heading and a CR $200/- will appear at the Bank heading.


Back reconciliation is a piece of cake. Simply match your bank statements against SmartLedger cash book as shown in the screen above - point and click for those realized transactions. Print the Reconciliation Statement immediately.


Sample of Bank Reconciliation Statement


Reports & Queries in SmartLedger is an extremely powerful reporting engine. Select by transactions, by dates, by Chart of Accounts, by banks, by Projects or Depts. etc for your report parameters. Send the report to preview or to a printer to Winfax or to PDF / MS Word / MS Excel as you will.


Trial Balance - an example of the many reports that can be generated from SmartLedger.


See your cash/bank status immediately on the screen. Select any bank and any date range and view the opening, transactions and closing balance.

GST REPORTING


GST reporting becomes very easy with SmartLedger - simply update all you sales & purchases, and generate effortlessly the Form 5 report.

INVENTORY MODULE

Inventory transaction to input or deplete stocks; use this to transfer into kits, consume as samples or receive into inventory free goods etc. Double entries for proper inventory accounting are automatically taken care of.

Status of your stocks can be viewed easily in this screen - zoom into the stock items and view the transaction histories etc. Search by codes or name (search engine style) and see how your efficiency increase as you revert back to your customers instantaneously.


Stock valuation at a glance. SmartLedger allows Weighted Average costing technique on your inventory, and our online stock ledger will give you the latest and accdurate inventory valuation anytime.

 

 

Last updated: April 2005
Subject to changes without prior notice
For info contact us at 65-6720 2000